Management Sciences for Health (MSH) Internship & Graduate Positions

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Management Sciences for Health (MSH) Internship & Graduate Positions

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.

We are recruiting to fill the positions of:

1. Job Title: Finance Intern I

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Job ID: 13-10607
Locations: Abuja
Grade: Intern
Slot: 4
Reports to: Finance Associate
Project/Program: A000 – None Specified
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN – Program Delivery Group

Overview

  • The Finance Intern will assisting the Senior Accountant/Accountants in providing finance & logistic support in the unit.
  • The Finance Intern is aware of, and adheres to, MSH’s procurement integrity standards in all activities.

Specific Responsibilities

  • Prepare payment vouchers
  • Properly code all transactions
  • Process payment of expenses, including per diem and transport to participants during activities in the field
  • Prepare deposit slips for cash to be deposited into the bank account.
  • Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks
  • Maintain accounting files
  • Manage the inventory data base in the field office
  • Track and following up on outstanding advances and assure timely reconciliation.
  • Other tasks as requested by supervisor.

Qualifications and Experience

  • Minimum of 1 experience in finance position with a Non-Governmental Organization
  • University Degree in Accounting or Higher National Degree (HND) in Finance/Accounting
  • Experience as an Accountant or understanding of key aspects of accounting
  • Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software and basic accounting software (i.e. QuickBooks)
  • Specific qualification in management of a large and busy office

Application Closing Date
19th April, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online

2. Job Title: Accountant II

Job ID 13-10452
Location: Nigeria-Abuja
Group/Office: TEG (Technical Excellence Group)
Dept/Unit: FAOFNC – FAO Finance & Accounting
Project/Program: A512 – Nigeria CaTSS
Reports To: Senior Accountant II
Grade: G

Overview

  • The Accountant II is responsible for assisting the Senior Accountant/Finance Manager with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse.
  • The Finance Associate is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency.
  • The Finance Associate is aware of, and adheres to, MSH’s procurement integrity standards in all activities.

Specific Responsibilities

  • Prepare payment vouchers
  • Properly code all transactions
  • Control and enter all expenses from the petty cash
  • Payment of expenses, including per diem and transport to participants during activities in the field
  • Prepare and control advances.
  • Assure balances of unused portions of advances are deposited into the MSH account
  • Prepare deposit slips for cash to be deposited into the bank account
  • Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks
  • Maintain accounting files
  • Follow up on outstanding advances and assure timely reconciliation
  • Control consumption of project (petrol, electricity, water, telephone)
  • Participate in the improvement of the accounting system and the system of internal control
  • Create all financial reports as requested by supervisor
  • Preparation and filing of forms for payments of taxes and social security
  • Other tasks as requested by supervisor:
    • Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
    • Ensure that treasury practices in country minimize MSH’s cash exposure.
    • Ensure that entries are entered into financial system accurately and timely.
  • Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
  • Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
  • Systems are in place to:
    • Ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
  • Monitor and ensure compliance.
  • The responsibilities and duties are indicative only. The responsibilities and duties are subject to change to meet the needs of the project, the organization and the donor.

Qualifications and Experience

  • Minimum of University Degree or HND in Accounting
  • Minimum of 5 years’ experience in accounting
  • Knowledge of US Government funded programs, regulations and requirements
  • Experience or understanding of key aspects of accounting. Experience with U.S. government projects helpful, but not mandatory
  • Proficiency in Microsoft Office programs, especially Excel spreadsheets
  • Experience in the use of accounting software (QuickBooks preferred)
  • Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation
  • Demonstrate good judgment and sound financial “common sense”
  • Verbal and written language skills in English required including speaking, writing, understanding, and reading and the ability to conduct business in English
  • Excellent communication skills
  • Excellent organizational and interpersonal skills with a service-oriented outlook
  • Advanced reporting skills
  • Computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience).

Application Closing Date
14th April, 2019.

Method of Application

Interested and qualified candidates should:
Click here to apply online

3. Job Title: Accountant

Job ID: 13-10599
Location: Nigeria
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN – Program Delivery Group
Project/Program: A576 – PMI – S
Reports To: Senior Accountant/Field Finance and Operations Manager
Grade G
Slot: 8 Openings

Overview

  • PMI-S is a five-year PMI/USAID flagship malaria project implemented through a consortium led by MSH. The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention. PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) for the implementation of the National Malaria Strategic Plan 2014-2020.
  • PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.
  • Under the overall supervision of the Director of Finance and Administration (DFA)-PMI, the Accountant will be responsible for assisting the state Senior Accountant/Finance Manager with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse.
  • The Accountant will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. The Accountant will be aware of, and adhere to, MSH’s Procurement Integrity standards in all activities.

Specific Responsibilities

  • Prepare payment vouchers.
  • Properly code all transactions.
  • Control and enter all expenses from the petty cash.
  • Payment of expenses, including per diem and transport to participants during activities in the field.
  • Prepare and control advances.
  • Assure balances of unused portions of advances are deposited into the MSH account.
  • Prepare deposit slips for cash to be deposited into the bank account.
  • Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
  • Maintain accounting files.
  • Follow up on outstanding advances and assure timely reconciliation.
  • Control consumption of project (petrol, electricity, water, telephone).
  • Participate in the improvement of the accounting system and the system of internal control.
  • Create all financial reports as requested by supervisor.
  • Preparation and filing of forms for payments of taxes and social security.
  • Other tasks as requested by supervisor.
  • Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
  • Ensure that treasury practices in country minimize MSH’s cash exposure.
  • Ensure that entries are entered into financial system accurately and timely.
  • Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
  • Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
  • Systems are in place to ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures.
  • Monitor and ensure compliance.
  • The responsibilities and duties are indicative only and are subject to change to meet the needs of the project, the organization and the donor.

Qualifications and Experience

  • Minimum of University Degree or HND in Accounting/Finance.
  • Minimum of 3 years’ of post degree/HND experience in accounting/finance.
  • Knowledge of US Government funded programs, regulations and requirements.
  • Experience or understanding of key aspects of accounting.
  • Experience with U.S. government projects helpful, but not mandatory.
  • Proficiency in Microsoft Office programs, especially Excel spreadsheets.
  • Experience in the use of accounting software (QuickBooks preferred).
  • Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation.
  • Demonstrate good judgment and sound financial “common sense”.
  • Verbal and written language skills in English required including speaking, writing, understanding, and reading and the ability to conduct business in English.
  • Excellent communication skills.
  • Excellent organizational and interpersonal skills with a service-oriented outlook.
  • Advanced reporting skills.
  • Computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience).
  • Ability to work under pressure.
  • Ability to work independently, prioritizes tasks, and meets deadlines.
  • Ability to work in a team Extensive knowledge of USAID rules & regulations and Experience with U.S. government projects helpful.
  • Understanding of the tenets of cash control and asset management, and must be able to complete timely and accurate account reconciliations.
  • Ability to follow MSH and donor policies and procedures for procurement and documentation, and ensure adequate accounting documentation fora proper audit trail.

Application Closing Date
24th April, 2019.

Method of Application

Interested and qualified candidates should:
Click here to apply online

Note

  • Kindly note that recruitment for this job position is contingent upon receiving funding and donor approval.
  • Interested candidates are required to indicate on their applications, 3 states in order of preference, where they would be willing to work in.

4. Job Title: Logistics Associate

Job ID: 13-10601
Location: Nigeria
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN – Program Delivery Group
Project/Program: A576 – PMI – S
Reports To: Field Finance and Operations Manager.
Slot: 8 Openings

Overview

  • PMI-S is a five-year PMI/USAID flagship malaria project implemented through a consortium led by MSH. The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention. PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) for the implementation of the National Malaria Strategic Plan 2014-2020.
  • PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.
  • Kindly note that recruitment for this job position is contingent upon receiving funding and donor approval.
  • Interested candidates are required to indicate on their applications, 3 states in order of preference, where they would be willing to work in.
  • The Logistics Associate coordinates the MSH logistics support services provided to all technical program areas, and provides logistical support to all MSH projects in states by working with USAID and the GON to retrieve shipments from customs.

Specific Responsibilities

  • Maintaining inventory (supplies, items, equipment) and the required inventory records.
  • Stocks, stores and warehouse management.
  • Assets coding and inventory reporting.
  • Safe guarding of assets/supplies.
  • Assist with the Internal and external audit preparations including putting together relevant documentation on vehicles/logistics records.
  • Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and export documentations where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
  • Capacity building of team members.
  • File incoming help requests from end users via both telephone and e-mail in a courteous manner.
  • Document all pertinent end user identification information, including name, department, contact information, and nature of problem or issue.
  • With direction from the PMI-S IT associate, assisting in performing preventative maintenance, including checking and cleaning of workstations, printers, and peripherals on a monthly basis (monthly report of the work done submitted to the Field finance and operations Manager)
  • Prepare the Projector and other presentation materials for quality presentations.
  • Test fixes to ensure problem has been adequately resolved.
  • Perform post-resolution follow-ups to help requests.
  • Travel to site offices whenever there is a need to, and resolve issues independently as much as can be achieved.
  • Ability to travel 40% of the time to various state offices.
  • Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
  • Monitor and ensure compliance.

Qualifications and Experience

  • High school degree. University degree preferred.
  • 3 – 5 years related work experience with International organizations in Nigeria.
  • Sound judgment, non-aggressive driving style and good communication skills.
  • Knowledge of administrative and clerical procedures.
  • Knowledge of computers and relevant software application.
  • Knowledge of customer service principles and practices.
  • Ability to work a switchboard.
  • Logical and flexible approach to solving problems, especially when working under pressure.
  • Verbal and written language skills in English required.
  • Telephone Skills.
  • Verbal Communication.
  • Microsoft Office Skills.
  • Listening, Professionalism.
  • Customer Focus, Organization.
  • Informing Others.
  • Handles Pressure.
  • Good knowledge of standard driving practices.
  • Verbal and written communication skills.
  • Professional personal presentation.
  • Customer service orientation.
  • Information management.
  • Organizing and planning.
  • Attention to detail.
  • Initiative.
  • Reliability.
  • Stress tolerance Good driving record.
  • Ability to travel if required.

Application Closing Date
24th April, 2019.

Method of Application

Interested and qualified candidates should:
Click here to apply online

5. Job Title: Admin and Procurement Officer

Job ID: 13-10602
Location: Nigeria
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN – Program Delivery Group
Project/Program: A576 – PMI – S
Reports To: Field Finance and Operations Manager
Grade: G
Slot: 8 Openings

Overview

  • PMI-S is a five-year PMI/USAID flagship malaria project implemented through a consortium led by MSH. The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention. PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) for the implementation of the National Malaria Strategic Plan 2014-2020.
  • PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.
  • The role of the Admin/Procurement Officer is providing Admin support and to procure goods and services in compliance with MSH/Donor procurements policies and procedures.
  • S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations. Once the purchase order has been completed, the Procurement Officer will follow up to assure delivery.
  • S/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner. Assists expatriate staff with resident visas, also assists project staff with visa processing (where applicable).
  • S/he is responsible for supervision of all drivers and provides transportation services to staff and TDYers.

Specific Responsibilities

  • Arrange hotel for Nigerian staff, participants, consultants who are coming to the state for assignments.
  • Arrange hotel for TDY staff coming to assist Nigeria teams.
  • Assist staff in obtaining visas for international travel (Where Applicable).
  • Assist in making international and local travel arrangements.
  • Arrange for telephones and internet modems for TDY and new staff, as the case may be.
  • Provide assistance and follow up to Expats and TCNs on obtaining Nigerian resident VISAS (where applicable).
  • Calendar management, ensuring conference rooms are booked.
  • Meeting/conference/activity logistics and making sure to update the records regularly.
  • Arrange spaces for new employees making sure the availability of desks, chairs etc are ready for them to use on the start day.
  • Coordinate the approved Activity Profiles making sure that materials, equipment, etc required for the activity are organized and ready for the activity.
  • Coordinate catering services for official functions within and outside the office location.
  • All aspects of fleet management (fueling, repair/maintenance, log books, reporting).
  • Receives approved Purchase Requisitions (PR) for procurement of goods and services.
  • Tracks all PRs, for both local purchases and those requested through Cambridge.
  • Determines price reasonableness.
  • Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval.
  • Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed.
  • Handles field office purchases when required.
  • Ensures that purchases are made in the best interests of the donor and MSH;
  • Assures delivery or pickup of PO for collection of goods.
  • Prepares weekly procurement status report and submits to the supervisor.
  • Regularly updates the supervisor of all partial collection of the procured goods.
  • Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
  • Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
  • Capacity Building of Team.
  • Inform supervisor immediately if asked to compromise integrity by any vendor or other.
  • Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
  • Systems are in place to ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures.
  • Monitor and ensure compliance.
  • Other tasks as assigned by the supervisor.
  • The responsibilities and duties are indicative only and are subject to change to meet the needs of the project, the organization and the donor.

Qualifications and Experience

  • Master’s degree in Business Administration/Finance/Accounts or related field or University Degree in Logistics, Supply Chain Management or Business with 4 years post degree experience.
  • 4-5 years’ or relevant and progressive experience in procurement and supply management.
  • Experience in a USG or donor funded project or NGO preferred.
  • Strong numeric skills and attention to detail and quality Ability to work in a team-oriented environment while maintaining an individual workload.
  • Logical and flexible approach to solving problems, especially when working under pressure.
  • Monitoring/assessing performance to make improvements or take corrective action.
  • Ability to work under pressure.
  • Planning and scheduling skills.
  • Good organizational skills.
  • Good communication and interpersonal skills.
  • Demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
  • Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality.
  • Demonstrated intermediate computer skills in Microsoft Office Suite applications.
  • Functional expert – has knowledge of processes and products.
  • Influencer – relates to people, builds relationships, and effectively presents arguments.
  • Results seeker – meets deadlines, identifies actions, and achieves goals.
  • Innovator – thinks creatively, anticipates changes, and produces solutions.
  • Adaptor – stays calm under pressure and handles criticism well.
  • Complier – follows procedures and encourages others to as well.

Application Closing Date
24th April, 2019.

Method of Application

Interested and qualified candidates should:
Click here to apply online

Note

  • Recruitment for this job position is contingent upon receiving funding and donor approval.
  • Interested candidates are required to indicate on their applications, 3 states in order of preference, where they would be willing to work in.

6. Job Title: Human Resources Associate

Job ID 13-10587
Location: Nigeria-Abuja
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN – Program Delivery Group
Project/Program: A000 – None Specified
Reports To: Human Resource Manager
Grade: E

Overview

  • The objective of the Human Resources Associate position is to assist HR Unit with interviews and hiring actions, ensuring completion of employee’s documentation and administration, complete administrative tasks related to all aspects of human resources management.
  • She/he will be required to assist in preparing job advertisement and general correspondence, arrange, coordinate logistics support for selection, participate in interview process and maintain personnel files for country and field offices.
  • The HR Associate will serve as the liaison between the field offices and head office for HR related activities.
  • He/she will perform any other duties that may be assigned by the HR Manager.

Specific Responsibilities

  • Assist with staff recruitment by sending invitations, scheduling & participating in interviews doing reference check, informs job applicants of their acceptance or rejection for employment
  • Assist in reviewing salary history of selected candidates and prepare salary analysis for potential hires Passing offer to potential hires and updating the HR Manager with their responses
  • Informing staff and team members of joining dates of new hires and coordinate with other departments for necessary arrangements
  • Conduct exit interview for exiting staff and prepare a monthly exit interview report
  • Be aware of changes or updates in the country labor laws and inform the HR Manager of recent developments
  • Maintain personnel records tracking employment history, Confirmation, promotions, transfers, salaries, and training
  • Issuing of letter of employment and confirmation to newly employed staff
  • Verification of certificates and follow-up on response from former employer and
  • Ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment
  • Updating the HR online databases
  • Administering payroll system and maintaining staff related records
  • Review Time Sheets for errors and correctness
  • Planning, coordinating and conducting training occasionally, including induction programs for new hires
  • Process of staff benefits such as health insurance and life/Accident insurance Plan
  • Serve as the liaison between field offices and head office for HR related activities
  • Conduct terror check for new hires
  • Collect approved leave form and updates the tracking sheet
  • Draft correspondence for and on behalf of MSH staff
  • And any other duties that may be assign from time to time

Qualifications and Experience

  • Minimum of Bachelor’s Degree or HND in Business Management, Human Resources Management, Psychology, or Social Administration
  • Minimum of 2 years’ experience in human resources management, including recruitment and personnel management
  • Minimum of 2 years’ experience working with USAID programs
  • Good organizational and interpersonal skills
  • Good verbal and written communications, teamwork and collaborating abilities
  • Demonstrated excellent computer skills in Word, Excel, and PowerPoint. Ability to work independently with initiative to manage high volume and sensitive work flow, knowledge of USAID employment regulations
  • Fluency in oral and written English required
  • Willingness to travel within Nigeria regularly as required.

Application Closing Date
15th April, 2019.

Method of Application

Interested and qualified candidates should:
Click here to apply online

 

 

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