African Development Bank (AfDB) Recruitment for Graduate Assistants

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African Development Bank Recruitment for Graduate Assistants

African Development Bank Group (AfDB) – Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries).  The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.

We are recruiting to fill the position below:

Job Title: Accounts Assistant

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Reference: ADB/19/053
Location: Côte d’Ivoire
Grade: GS7
Position N°: Accounts Assistant

The Complex

  • The Vice-Presidency for Finance (FIVP) oversees the financial management of the Bank Group.
  • This encompasses the Bank Group’s treasury activities including borrowings from the capital markets and investment activities; controllership functions including financial reporting and loan administration; strategic resource mobilization and the strengthening of the non-statutory financial resources and instruments; the overall asset/liability management for the Bank Group.

The Hiring Department / Division

  • The primary purpose of the Banks’s administrative expenses is to provide efficient transaction processing services with respect to the capital and administrative expenses of the Bank and of all bilateral funds.
  • The Division not only ensures that expenses incurred are in accordance with Bank policies but also actively seeks opportunities for savings for the Bank in the management of expenses.
  • Ensure the Banks’s financial rules and regulations are respected and all working procedures are adhered to in processing payments related to administrative expenses.

The Position

  • This position is  to perform verification of all types of payments and journal vouchers, except for loan-related and pension  payments, to ensure correctness and proper application of international accounting standards in the treatment of transaction, to ensure effective transaction processing services which include effective controls over all financial transactions to safeguard the assets of the Bank and respective Grants, and to perform continuous business process improvement for administrative expense processes.

Duties and responsibilities
Under the supervision of the Manager, Administrative Expenses Division, the incumbent will administer and control all mission related payment processing for all staff and elected officers by performing the following functions:

  • Organize, supervise and treat queries from clients regarding Travel payment requests, policies and procedures guiding the payment process, as well as ensure the logging of same using the relevant IT software for the Helpdesk.
  • Assist provide first level technical /operational support to  new and existing staff in implementation of new system enhancements, policies and procedures for all types of  payments.
  • Analyze logs and follow through of queries, and based on client feedback, report findings and make proposals as appropriate in order to improve internal procedures to provide greater client satisfaction.
  • Utilize information from analysis of requests received as a basis to develop and maintain a comprehensive set of documentation which is easy to find, to access, to interpret and to act upon, regarding recurring matters of interest in respect of account payables and other payment requests such as documentation of FAQs (Frequently Asked Questions) and other relevant documents on the division’s intranet Web page.
  • Follow up the implementation of the relevant client service and quality procedures and recommend improvements in the service to clients and in quality of the deliveries, procedures and tools for the helpdesk, in order to ensure quality and client service.
  • Ensure full compliance with the Bank’s information security and confidentiality policy in dissemination of payment information and ensure proper management of sensitive information.
  • Participate in the design, testing and implementation of all relevant SAP system enhancement projects for the division.
  • Liaise with the IT department and resolve all SAP technical issues encountered in utilization of the SAP Travel Module.
  • Follow up to ensure timely submission of claims for Travel mission and other cash advances given to staff and follow up to ensure timely posting of related expenses in the general ledger in SAP.
  • Ensure timely reimbursements and deductions from staff for processed mission claims and cash advance justification.
  • Monitor and correct anomalies on any items on SAP exception list for the Missions payments and deductions to ensure successful injection in Payroll.
  • Generate SAP Reports on Mission and Travel and follow-up of outstanding issues on Mission Status with other departments.
  • Provide guidance to staff on the proper utilization of the Travel card as well as the proper utilization of the related SAP module in submission of such claims.
  • Perform any other work related duties as assigned.

Selection Criteria
Including desirable skills, knowledge and experience:

  • Hold at least a Bachelor’s degree or its equivalent in Accountancy.
  • Have a minimum of five (5) years of experience in a similar position. Working experience in a similar Financial Multilateral institution or any other similar institution. Experience in accounting firm or audit firm is an advantage.
  • Private sector experience is an added advantage.
  • Accounting skills.
  • Having an account payable experience.
  • Analytical skills and ability to work with detail and convey accurate information.
  • Strong communication skills and a commitment to search for and produce innovative and creative new approaches to activities.
  • Ability to plan work schedules effectively in a busy work environment.
  • Ability to apply business knowledge to the resolution of problems and identifies solutions to the benefit of the client (internal and external) and the organization.
  • Strong client orientation and ability to work in a team and develop strong relations.
  • Strong verbal and written communication skills in English or French. Preferably with working knowledge of the second language.
  • Knowledge and proficiency in the utilization of SAP ERP system including SAP Travel Module and Microsoft office Software with proven ability to train others in the utilization of the programs.

Application Closing Date
3rd May, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note:
 This position does not attract international terms and conditions (The post holder will be considered as a local staff and will not have international terms and conditions of employment).


2. Job Title: Department Assistant / Division Assistant

Reference: ADB/19/054
Location: Côte d’Ivoire
Grade: GS6 / GS5
Position N°: 50069319 / 50001087 / 50076315 / 50000316 / 50000911

The Position

  • The job of Department/ Division Assistant, which falls under General Support Services that provides administrative support for the smooth running of the Department, ensures that the Director is freed from all tasks which could otherwise impede the efficient discharge of high duties and responsibilities.
  • Each Department / Division has its unique functions but the Department / Division assistant works more or less uniformly irrespective of the Departments to assure hitch-free operations within the office of the respective Directorate.
  • Accordingly, the Department /Division Assistant’s job facilitates and contributes to the success of the Director in performing his/her role for the achievement of the High 5s.

Duties and Responsibilities
Under the General guidance and overall supervision of the Director / Manager, the Department / Division Assistant will perform the following:

Work Flow Management:

  • Receive and register all incoming and outgoing documents of the Department/ Division;
  • Ensure that documents presented for Director’s signature are complete, with necessary attachments and background documents;
  • Draft general or administrative correspondence on own initiative or on the basis of instructions and finalize for the Director’s signature;
  • Verify that outgoing correspondence is presented in accordance with the Bank’s accepted formats and check on probable typographical errors, presentation, completeness and procedural accuracy of all documents submitted to the Director for clearance, approval or signature;
  • Review and classify priority and important correspondences and submit accordingly;
  • Follow-up and ensure that target dates and deadlines are met using appropriate tracking tools, and that correspondence and queries are responded to in a timely manner;
  • Channel correspondence for action by the Director or send directly to the concerned Division, if necessary.

Communication and Liaison:

  • Receive visitors and telephone calls with tact and discretion, and act according to the nature and urgency of each, including redirecting to the concerned divisions, as appropriate;
  • Screen Director’s calls/visitors, make appointments for visitors to meet the Director or the Division Manager concerned;
  • Provide background information to the Director / Manager for appointments with official visitors and/or staff members;
  • Relay information between Director, Division Managers and other staff members of the department;
  • Follow up on work deadlines with Division Managers;
  • Schedule weekly team and ad hoc meetings for the Director, according to schedules and Director’s Agenda for the week;
  • Arrange time and venue for meetings, collect necessary background materials of meetings needed from the relevant Departments/Divisions; Remind Division Managers and other staff members about scheduled meetings.

Record Keeping and Documentation:

  • Maintain a filing system in both hard and soft copies to meet the needs of the Department;
  • Keep a weekly calendar of activities that shows all meetings to be attended by the Director as well as by other staff members. It also includes all external visits to the Department ;
  • Obtain briefing and background materials for meetings, seminars, workshops, etc. to be attended by the team’s staff, checking their availability and ensuring they have the appropriate briefing files and documents;
  • Maintain Contact address / Mailing directory of partners working with the Department.

Office Administration:

  • Make travel arrangements for the Director including tickets, hotel reservation, etc.;
  • Assist in preparation of presentations using PowerPoint and other software packages on own initiative or on the basis of instructions;
  • Perform other office administration tasks (photocopies, emails) when the need arises;

Selection Criteria
Including desirable skills, knowledge and experience:

  • Hold at least a Bachelor’s degree in Business Management, Commerce, Administration or related discipline;
  • Training in secretarial Science and/or Administration and Office Management is advantageous;
  • Have a minimum of four (4) years of relevant and practical experience in administrative and secretarial roles, in similar offices of international Organizations, Development Banks or similar institutions;
  • Having private sector experience will be an added advantage.
  • Good knowledge of administration and office support services, including systems and procedures;
  • Good coordination skills – methodical and self-organized;
  • Demonstrable commitment to delivering excellent customer service focused reception and administration service;
  • Good interpersonal, planning and organizational skills;
  • Ability to think quickly to respond to immediate requests;
  • Flexibility to adapt, positive attitude towards change, and a constructive and creative approach to problem solving;
  • Proficiency in the use of standard equipment (computer, fax, scanner, photocopies, etc.);
  • Communication;
  • Problem Solving;
  • Client Orientation;
  • Team working;
  • Operational Effectiveness;
  • Innovation and Creativity;
  • Attention to detail;
  • Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other;
  • Bilingualism, knowledge of Arabic, Portuguese, etc. is an advantage;
  • Competence in the use of standard Microsoft Office applications (Word, Excel, Access, PowerPoint, SAP and/or other integrated document management system).

Application Closing Date
3rd May, 2019

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note:
 This position does not attract international terms and conditions (The post holder will be considered as a local staff and will not have international terms and conditions of employment).


3. Job Title: Health Care Administration Assistant (HCAA)

Reference: ADB/19/040
Location: Côte d’Ivoire
Position N°: 50000554
Grade: GS8

The Complex

  • The Vice-Presidency for Human Resources and Corporate Services Complex ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
  • The complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of the Bank’s strategies on people, IT, general services & institutional procurements, language services, business continuity and health & safety strategies.

The Hiring Department/Division

  • The overall objective of the Medical and Occupational Health Services unit is to make the Bank an employer of choice by providing staff members with the most conducive and healthy working environment. Its mission is to drive the transformation of the Medical and Occupational Health Services offered by the Bank and enhancing health promotion, prevention strategies and comprehensive interventions in an effort to protect, preserve and promote the health and well-being of all Staff members – healthy lifestyles for all.
  • Specifically, the Unit seeks to ensure proper application of the Bank’s policies, instructions and procedures on matters of staff members’ health and well-being; formulate health and welfare policies which are consistent with the best practices in healthcare in the workplace; and ensure the administration and provision of quality medical care to the Bank’s staff and their dependents; facilitate a health working environment for staff through the observance of the best practices in health and well-being.

The Unit consists of four (4) focal areas:

  • The Medical Center (MC) Introduced in 1964 with the inception of the AfDB, the Medical Centre offers consultation and advice, referrals, pre-employment medicals, annual check-ups, community care and health education programs. Specifically, the Center manages primary health care and first interventions in medical emergencies and evacuations, and retort in front of epidemics. The Center manages the decentralization of health services at the regional level and fosters strategic partnerships with sister Institutions. The Center also provides integrated clinical services, including Therapeutic Education, Computerization of the patients’ medical record audits of the clinical services (performances), Evaluation and extension of the health networks Periodic Medical Balance sheets (assessments).
  • The Staff Medical Benefits Plan, introduced in 2003, is one of the Bank Group’s most valuable benefits, providing worldwide comprehensive medical coverage to eligible staff, elected officers, retirees and their eligible dependents. The Plan also helps staff and retirees to meet the financial impact of obtaining quality health coverage for themselves and their eligible dependents. Specifically, the Plan seeks to (i) provide access to quality and timely health services for the Bank staff members and their dependents; (ii) carry out integrated healthcare management programs such as health promotion and disease prevention; (iii) establish and consolidate the information flow between the Plan and its beneficiaries, to ensure there is full awareness of entitlements, procedures, caps, ceilings, complaints procedures, authorizations for special payment arrangements; (iv) develop major communication campaign strategy to promote ownership of the Plan and encourage members to exercise discipline in incurring medical expenses.
  • Occupational Health and Safety – This relates to the overall improvement of working conditions, and the well-being of employees in order to contribute positively to the Bank’s productivity. The primary purpose of the Bank’s OHS framework is to ensure that the Bank provides staff with the highest standards for a conducive, safe and healthy working environment. This includes the inspection and regular monitoring of the buildings and equipment (ergonomic chairs, keyboards, computer screens, noise and light hazards, etc. The safety and well-being of all staff in the workplace must be guaranteed/convenient while inculcating in staff members that it is their responsibility to maintain a safe working environment.
  • Welfare services – In line with the Bank’s new vision of changing the way we do business, the Unit is revamping the Welfare services and activities to listen, inform advise and work with staff members in order to (i) work closely with the Bank Recourse Mechanism Units, the Staff Council and other groups and the Board Members and Senior Management; (ii) provide solution and assist staff members through coaching and counseling services; (iii) manage the resolution of conflicts, working through and with others to affect mutually acceptable solutions, by using highly developed interpersonal skills; (iv) promote work-life balance to maintain a healthy body and mind such as sports, social program and activities within and outside the Bank; (v) promote the family-friendly policies that include remote working and flexible working hours, maternity and paternity leaves, sick leave management, etc.

The Position

  • This position is crucial now that the Bank has doubled its clientele in the past four (4) years thus; the staffing capacity of the Medical Centre (MC) needs to be improved in order to cope with this increased demand of its services. A March 2015 consultative MC assessment advised that the increasing size of the Bank and the resulting responsibilities for the MC, warranted a new role of a Health Care Administrator (HCA) to assist with the management of operations at the MC.
  • The successful candidate would work under the direction of the Chief Medical Officer (CMO) in order to strengthen the MC health administration and logistical management. This would free the CMO from increasing administrative tasks, which allow the CMO to focus on strategic leadership, programming and clinical work.

Duties and responsibilities
Under the supervision of the Chief Medical Officer, the incumbent will perform the following duties:

  • Assist the CMO in the general and health administration of the MC;
  • Act as the direct supervisor of all non-medical staff reporting to the CMO;
  • Supervise the work of administrative and support staff of the various sections under his/her control and ensure timely submission of required outputs (receptionist; filing/archiving, medical secretary, hygienists, ambulance drivers, etc.);
  • Supervise the annual procurement of all medical and non-medical supplies/drugs. Ensure timely budgeting, timely delivery, inventory management, timely disposal (before expiry, either through exchanges with providers or donation according to the Bank rules) in order to avoid wastage of resources, procurement, and payment of suppliers & consultants;
  • Ensure proper functioning of  the medical database, and support the data analyst to compile daily, monthly and annual statistics, analysis and dissemination;
  • Thoroughly check notes, drafts, memoranda, proposals, etc. and ensure that they are procedurally and factually correct;
  • Assist the CMO in preparing budget proposals, monitoring execution and follow up in SAP for reporting purposes;
  • Ensure that infrastructure and equipment maintenance needs are reported to CHGS or any other relevant Bank departments;
  • Ensure that medical supplies, stationeries and other printed items are made available to all users;
  • Assist the CMO in all matters related to the recruitment of staff and the order of medical equipment for the MC;
  • Implement the recommendations of the Audit Report.
  • By delegation of the CMO, he/she would represent the MC on the Bank fora and meetings;
  • Carry out other duties and responsibilities as assigned by the CMO, from time to time.

Selection Criteria
Including desirable skills, knowledge and experience:

  • A university degree in Medical or Health related discipline with management, social sciences, business administration, public health and/or services; hospital or health management and/or administration.
  •  Post graduate studies in health/ medical care administration, public health or health economics;
  • A minimum of six (6) years or more in management and/or administration of health care.
  • Confidentiality, courtesy and high degree of discretion and sound judgement are essential.
  • Ability to work harmoniously with members of team, adapt to diverse cultural and professional backgrounds and maintain highest standards of personal conduct. Experience in a multinational institution.
  • Strive for excellence and seeks to remain competent and current with relevant literature.
  • Excellent written and verbal communication skills in English and/or French with a working knowledge of the other language.
  • Competence in the use of standard Microsoft software (e.g. Word, Excel, Access, PowerPoint).
  • Preferably competent in the use of SAP software solutions or similar.

Application Closing Date
28th April, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: This position does not attract international terms and conditions (the post holder will be considered as a local staff and will not have international terms and conditions of employment


4. Job Title: Unified Communication Assistant – CHIS3

Reference: ADB/19/037
Location: Côte d’Ivoire
Position N°: 50066829
Grade: PL5

The Complex

  • The Vice-Presidency, Human Resources and Corporate Services ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
  • The complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s strategies on people, information technology, general services and institutional procurements, language services, business continuity and, health and safety strategies.

The Hiring Department/Division

  • The Corporate Information Technology Services Department’s mission at the Bank is to align the Information Technology (IT) delivery strategy along with the Bank’s business strategy to increase the organizational effectiveness through efficient use of the Information Systems.
  • Under the leadership of the African Development Bank’s Information Systems Director, the Information Technology Systems Department is mandated by the Bank to deliver best possible Information Technology (IT) services for Bank Staff, and help achieve the results that gets the Bank closer to accomplishing its poverty reduction goals in Africa.

The Position
As part of the CHIS.3, the Unified Communication Assistant will:

  • Provide better telephony and video conferencing solutions
  • Ensure telephony servers (Voice Gateways, Skype for business, SBC ) and equipment (GSM Gateway, Sim Server, Media Gateway) availability.
  • Ensure endpoints (Polycom Group Series, Trio, VVX,) availability.
  • Ensure the Voice and Video network and communications environment is operational and secure in accordance with the organisation’s service level requirements and IT’s security guidelines.
  • Develop documents related to operations, working procedures, testing configurations, and project planning and deployments (log files, RTA, QoS, Participants Feedback, latency, bandwidth).

Duties and responsibilities
Under the general supervision and guidance of the Division Manager CHIS.3, the Unified Communication Assistant will be required to perform the following duties and responsibilities:

  • Install, maintain and support unified communication infrastructure in HQ and Country Offices especially Skype for Business et Polycom Real Presence.
  • Design unified communication infrastructure that will fit the need of users and optimize application traffic flow.
  • Implement operational best practices for the deployment, maintenance and management of infrastructure and unified communications services (monitoring, maintenance, etc.).
  • Implement Virtual Meeting Room (VMR) and conference on Skype for Business and Polycom. Provide onsite and online support for users in HQ and Country Offices for videoconference and telepresence.
  • Connect and support videoconference and telepresence support for senior management.
  • Install equipment and maintain audio and video conference rooms.
  • Manage, supervise and control the telephony servers Skype for Business and Polycom endpoints at HQ and Country Offices.
  • Provide usage statistics, endpoints repair statistic, list of equipment and spares.
  • Escalate all unified communication complex issues and problems to level 3 support or external providers.
  • Communicate with staff about unified communication infrastructure and service request incidents, and notify them of impending changes or unavailability of services.
  • Ensure that all work performed is documented in accordance with the required standards, methods and procedures, and that all configuration management procedures are followed.
  • Record all incident resolutions appropriately in the knowledge base known.
  • Monitor performance trends in IT infrastructure and inform system engineers of any improvement or resolution of known and unknown errors for further problem analysis.
  • Participate with users in acceptance tests and support for published IT infrastructure (new or updated)
  • Provide coaching, advice to users on the best way to use IT infrastructure, and recommend new training plan for users.
  • Provide technical training and knowledge sharing with Service Desk and unified communications support staff.

Selection Criteria
Including desirable skills, knowledge and experience:

  • Hold at least a Master’s degree in Computer Science, Telecommunications or similar Engineering field.
  • Have a minimum of five (5) years relevant experience Unified Communications project implementation and operations.
  • Working experience on install, configuration and administration of VoIP servers.
  • Working experience on managing videoconference infrastructure
  • Excellent knowledge and experience of a range of unified communication technologies with particular emphasis on Skype for Business and Polycom Real Presence.
  • Working knowledge of VoIP platforms.
  • Working knowledge of Voice and Video standards: SIP, H323, H264, SBC, ISDN/ PSTN lines configuration and GSM-GW.
  • Working knowledge of Linux and Windows server operating systems
  • Good communication and interpersonal skills
  • Ability to interact effectively with staff at all levels.
  • Courteous and patient character with customers.
  • Client centric.
  • Team work.
  • Effective communication (written and oral) in French or English, preferably with a good working knowledge of the other language
  • Competences in the use of standard software (word, excel, outlook, Power Point, MS Projects, etc…)

Application Closing Date
28th April, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: This position does not attract international terms and conditions (the post holder will be considered as a local staff and will not have international terms and conditions of employment


5. Job Title: Senior Accounts Assistant – Grant Section

Reference: ADB/19/033
Location: Côte d’Ivoire
Position N°: 50000729
Grade: GS8

The Complex

  • The Vice Presidency for Finance oversees the financial management of the Bank Group.
  • This encompasses the Bank Group’s treasury activities including borrowings from the capital markets and investment activities; controllership functions including financial reporting and loan administration; strategic resource mobilization and the strengthening of the non-statutory financial resources and instruments; the overall asset/liability management for the Bank Group.

The Hiring Department

  • The Financial Control Department is responsible for accounting for the financial consequences of the Bank Group’s transactions and decisions, and for the preparation, fair presentation and overall integrity of the internal financial reports and published financial statements.
  • The department is also responsible for loan administration and accounting and related fiduciary responsibilities, including disbursement of funds to projects and programs financed by the Bank Group.
  • Lastly, the department provides decision support and expertise in the development and implementation of financial control policies, operational and financial strategies and related information systems.

The Position
The Senior Accounts Assistant – Grant Section is responsible for:

  • Ensuring complete, timely and accurate accounting for and reporting of all transactions of the Trust Funds and special initiatives.
  • Ensuring effective internal control around the accounting activities of the Trust funds and special initiatives, by ensuring that financial transactions reported on the accounts are proper and accurately recorded in the appropriate accounting period.
  • Providing decision useful financial reports to Management, Board of Directors, donors and other stake holders.

Duties and Responsibilities
Under the supervision and guidance of the Division Manager, Senior Accounts Assistant – Grant Section will perform the following:

  • Participate in the overall evaluation of internal control around banking activities as far as they relate to Trust Funds activities.
  • Liaise with internal and external auditors to provide them with all information requested.
  • Prepare and submit a quarterly based financial statements of the Trust Funds and special initiatives.
  • Accounting for Inter-Company transactions and reconciling intercompany receivable accounts between Bank Group and Trust funds
  • Carry out validity checks of receivable balances from one period to another with the view to justifying significant movements
  • Accounting for contributions received from donors and reconciling with TFMS (Trust Funds Management System)
  • Carry out regular reconciliations  to ensure that all reports accurately reflect  the result of the activities of those funds
  • Reconcile the expenses recorded at the general accounting system, cost accounting system (CO) and the TFMS and ensure that the discrepancies, if any, are cleared
  • Liaise with FIRM and other operations departments to ensure the accuracy of:
    • The funds received as contributions
    • Total disbursements
    • Additions to new activities and cancellation of activities
    • Budgets allocated to the activities.
  • Liaise with CHHR.2 (Human Resources Shared Services) and Benefits to ensure that all wages and benefits related to Technical Assistants (TAs) have been posted.
  • Request the Administrative Expenses Division (FIFC.2) about 15 days before the closing of accounts to settle outstanding payments on the accounts “payable” and to clear the “receivable” accounts.
  • Check the suspense accounts and Liaise FIFC.2/CHHR.2/ CHGS(General Services And Procurement) to clear the outstanding balance.
  • Liaise with Accounts Payable and Treasury Department for the provision of financial information to donors
  • Execute any other work assigned by the supervisor or the Division Manager.

Selection Criteria
Including desirable skills, knowledge and experience:

  • Hold at least a  first degree/Bachelor degree in Accounting, Finance, Audit, Business Administration, or Banking.
  • Have a minimum of six (6) years of relevant professional experience
  • Private sector experience is an added advantage.
  • Experience in an accounting firm of international repute.
  • Experience in applying rules and regulations, procedures and practices of international organizations.
  • Demonstrated competencies for accuracy, attention to detail, integrity and update knowledge of International Financial Reporting Standards.
  • Ability to deal with sensitive issues in a multi-cultural environment and to build effective working relations with colleagues.
  • Ability to drive change.
  • Ability to be flexible, open minded with integrity.
  • Problem-solving.
  • Communication.
  • Client orientation.
  • Team working and relationship Management.
  • Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.
  • Competence in the use of standard software (Word, Excel, Access, PowerPoint)
  • Knowledge of SAP Finance

Application Closing Date
27th April, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: This position does not attract international terms and conditions (the post holder will be considered as a  local staff and will not have international terms and conditions of employment)


6. Job Title: Senior Disbursement Assistant

Reference: ADB/19/064
Location: Mali
Grade: GS8
Position N°: 50064125

The Complex

  • The Vice Presidency for Finance oversees the financial management of the Bank Group. This encompasses the Bank Group’s treasury activities including borrowings from the capital markets and investment activities; controllership functions including financial reporting and loan administration; strategic resource mobilization and the strengthening of the non-statutory financial resources and instruments; the overall asset/liability management for the Bank Group.

The Hiring Department/Division

  • The Financial Control Department of the African Development Bank (The Bank) is responsible for accounting for the financial consequences of the Bank Group’s transactions and decisions, and for the preparation, fair presentation and overall integrity of the internal financial reports and published financial statements. The department is also responsible for loan administration and accounting and related fiduciary responsibilities, including disbursement of funds to projects and programs financed by the Bank Group. Lastly, the department provides decision support and expertise in the development and implementation of financial control policies, operational and financial strategies and related information systems.
  • The primary objective of the Loan Disbursement Division is to ensure compliance with key fiduciary related articles in the Agreement Establishing the African Development Bank and Fund. Ensure that adequate controls are maintained around the disbursement of Bank Group financed project.

The Position

  • Under the general supervision of the Disbursement Officer, the Disbursement Assistant is primarily responsible for determination of the completeness of borrowers’ requests in accordance with the Bank’s policies and procedures, Verification of documentation and processing of disbursements or special commitment requests.
  • The Incumbent provides support to negotiations, mission preparation, and disbursement seminars and ensure timely disbursements of proceeds from Bank Group and co-financed projects in accordance with relevant loan and protocol agreements and Bank Group policies.

Duties and Responsibilities
The Disbursement Assistant  functions will  include the following:

Disbursement Transactions Processing:

  • Analyze  and  determine  the  appropriateness  of  borrowers’ requests  for  disbursements  and  the supporting documentation.
  • Determine whether they should be approved, reduced or rejected in accordance with Bank’s policies and procedures. This requires the identification of irregularities and non-compliance with Bank procedures and policies, as well as highlighting circumstances for further investigation where  the Bank may be exposed to financial risk .
  • Review and recommend changes to disbursement systems, policies and procedures to promote timeliness, accuracy and efficiency in processing while maintaining appropriate internal controls.
  • Draft clear and concise correspondence to borrowers of operational staff on disbursement-related issues.
  •  Process special commitment amendments and prepare amendment letters.

Project Management:

  • Respond to questions from Task Team Leaders, borrowers, commercial banks, and suppliers on payments, balances, and application status.
  • Cooperate with concerned departments and stakeholders to resolve disbursement issues promptly.
  • Monitor borrowers’ utilization of special account funds, ensuring that the funds are properly accounted for and used in accordance with Bank procedures.
  • Participate in loan disbursement missions to verify use of resources and resolve disbursement issues.
  • Contribute to improving the efficiency of disbursement operations by ensuring that records and reports are properly maintained and updated at all times.
  • Participate in technical discussions and loan negotiations to ensure that disbursement arrangements are compliant with Bank Group disbursement policies.
  • Provide  input  on  audit  reviews,  and  monitor  borrower  compliance  with  audit  findings,  as  requested  by  the Disbursement Officer.

Capacity Building:

  • Provide input into the training of Executing Agencies, Projects, and Bank Staff.
  • Participate in the design of materials for disbursement seminars.
  • Respond to questions regarding disbursement procedures.
  • Answer questions from Task Team Leaders, borrowers, commercial banks, and suppliers on payments, balances, and application status.

Departmental/Divisional Tasks:

  • Participate in departmental/divisional task forces.
  • Identify issues relating to disbursement policies, procedures and guidelines and propose actions or enhancements.
  • Undertake ad-hoc assignments at the discretion of the Country Manager or Division Manager.
  • Participate in the review of project documents such as Appraisal Reports, Country  Strategy Papers, and Project Completion Reports and provide input to supervisors.

Selection Criteria
Including desirable skills, knowledge and experience:

  • Hold at least a Bachelor’s degree or its equivalent in Accounting or Business Administration.
  • Have a minimum of five (6) years of direct relevant experience preferably in accounting in a large organization.
  • Familiarity with disbursement policies, guidelines and procedures of multilateral development institutions
  • Good understanding of basic general accounting concepts and principles, and their application.
  • Analytical, systematic, strong numerical skills, attention to details.
  • Ability to plan and coordinate schedules in order to meet tight deadlines
  • Good understanding of internal control concepts and business aptitude for figures and attention to detail
  • Ability to adopt new policies, systems and processes in a timely fashion.
  • Good Client Orientation, Achieving Results and Problem Solving, Communication and Knowledge Sharing, Innovation and Change.
  • Ability to communicate effectively (written and oral) in English or French preferably with a good working knowledge of the other language. Ability to communicate (Oral) in Portuguese would be an advantage.
  • Proficient in the use of standard MS Office software (Word, Excel, PowerPoint, Project Knowledge of SAP would be an advantage.

Application Closing Date
10th May, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

  • This position does not attract international terms and conditions (The post holder will be considered as a local staff and will not have international terms and conditions of employment)
  • Only applicants who are nationals of Mali or are nationals of member countries of the bank who already have a pre-existing legal right to live and work in Mali will be considered for this position. The bank does not sponsor or support applications for work permits and relocation in relation to this post.

 

 

 

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