Action Against Hunger Job Recruitment ( NGN 379,904 per month) – OND/HND/Bsc

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Action Against Hunger Job Recruitment ( NGN 379,904 per month) – OND/HND/Bsc

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

We are recruiting to fill the positions of:

1. Job Title: Knowledge Management Officer
Location:
 Maiduguri, Borno
Job type: Full time
Starting date: As Soon As Possible
Direct Line Manager: Area Project Manager

Tasks and Responsibilities

Objective 1 – To lead the process of filing, archiving and dissemination of grant management documents in line with the Action Against Hunger Nigeria Mission and donor requirements:

  • To be the focal point for project staff seeking grant management documents and ensure timely and effective responses to inquiries for grant documents;
  • Ensure comprehensive grant files are maintained up to date and are available for use in both hard and soft copy (proposals, contracts, amendments, internal and donor reports, assessments, evaluations etc.)
  • Work collaboratively with program staff to identify, and prioritize types of knowledge to develop and capture;
  • Maintain processes to ensure knowledge management efforts are centralized and inform decision making especially program design;
  • Support documentation of lessons learnt, best practices and proven innovations in programme design, implementation, monitoring and reporting to improve program design and implementation strategy;
  • Create a culture of sharing this knowledge among staff, community partners and opinion leaders, and peers;
  • Gather and archive all means of verification identified for various activities across different projects/programs;
  • Following the archiving plan, store/record all grant documents in soft and hard; update the archive and share documents with relevant people on regular basis, ensuring everyone has the right and up to date versions;
  • Monitor and disseminate regular sources of internal and external information and data and knowledge products with relevant staff members;
  • Support with audit preparations by ensuring up to date archiving and availability of required documents;
  • Consolidate and communicate case/success stories;
  • Identify and recommend ways to create, share and utilize knowledge within the organization to contribute to a culture of knowledge sharing among cross-departmental teams to ‘institutionalize’ best practices.

Objective 2 – To support the Sector Manager in the development and submission of high quality internal and external reports, in line with the Action Against Hunger Nigeria Mission as well as donor requirements:

  • Provide support to ensure that internal and donor timelines and deadlines are monitored, managed and met, as required by the line manager, and reporting mechanisms are strengthened;
  • Completion of quantitative and qualitative Activity Progress Reports (APRs) together with the project team on a monthly basis and ensure they are ready on time for validation and further dissemination.
  • In collaboration with the Project Manager, set team (Sector Managers, Officers) internal deadlines for providing their inputs to the report and monitor/record achievement versus deadlines.

Objective 3 – To support internal coordination and communication within the Action Against Hunger Nigeria mission and effective project implementation:

  • Update the Detailed Implementation Plan (DIP) on a weekly basis together with the project team;
  • Extract from HR, Logistics and Finance follow up tools the information relevant to the project(s) for consumption by Project teams and senior management team to ease decision and prioritization process.
  • Support the Grants and Reporting Manager in grant opening, review, and closing meetings, including attendance and minutes of meetings;
  • Minute regularly internal coordination meetings (weekly coordination meeting, monthly, coordination meetings, kick-off meeting etc.);
  • Minute external grant opening meetings, external stakeholders including meetings with community members and government stakeholder;
  • Provide support to program staff to develop presentations and other communication and visibility items to highlight our work and share with internal and external stakeholders and meet project requirements;
  • Facilitate the dissemination of specific information and documents, as and when required;
  • Provide the required support for donor visits and external evaluations, when required;
  • Coordination with country, regional and field offices to collect and disseminate vital grant management documents to make better use of information.

Internal & External Relationships
Internal:

  • Direct Line Manager: Area Project Manager
  • Technical Line Manager: Grants & Compliance Manager
  • Abuja Coordination Team: Exchange of information; collaboration and coordination
  • Regional Coordination Team, Area Cos, Senior PMs, Area Managers, Sector Managers and Teams: Exchange of information; collaboration and coordination

External:

  • Representation with organizational partners, benefitting communities and donors

Qualifications

  • University degree in the relevant field (Fundraising, Public Relations, Communications, Development, Humanitarian Aid, International Relations); Master’s degree preferred;
  • At least two years of experience working in relief or development programs.

Skills & Experience
Essential:

  • Previous successful experience of working on humanitarian and development projects ;
  • Knowledge of main donor regulations and priorities, including USAID, DFID, EU, UN and ECHO;
  • Proven ability to coordinate projects across different units/departments;
  • Fluency in English;
  • Self-motivated;
  • Detail oriented, organized, and able to manage competing urgent requests and priorities;
  • Communication;
  • Planning and Organizing;
  • Ability to work in a multicultural context and be a team player;
  • Ability to work independently under pressure with tight deadlines.

Preferred:

  • Experience of project cycle management;
  • Experience of liaison and communication with international offices and donors;
  • Good diplomatic and negotiation skills;
  • Creativity and Initiative;
  • Willingness to travel to the field.

Remuneration
Gross Basic Salary: NGN 236,585 –  NGN 379,904 per month

Application Closing Date
Thursday, 23rd May, 2019.

How to Apply

Interested and qualified candidates should:
Click here to apply online

Note: Qualified women are strongly encouraged to apply


2. Job Title: Finance Assistant
Location:
  Damasak, Borno
Starting date: As Soon As Possible
Direct Line Manager: Finance Officer

Objective 1

  • Responsible for the base cash box

Tasks and Responsibilities:

  • Manage the base’s cash box and ensure that all advances made within the month are justified before the final monthly cash count.
  • Visit the fields during various program/ activities to make payments.
  • Support the program’s cash transfer implementation.
  • Make payments and verify the consistency of supporting documents submitted in accordance with the AAH procedures, ensuring all invoices are accurate, consistent and signed.
  • Check the nature of all documents presented for retirements (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.)
  • On a daily basis, keep the books: to register all the PVs in the Excel/Saga books, in respect of AAH standards in terms of use of Chart of accounts and to fulfil the accounting code, the contract code, the project code, the financial line and the third party cells.
  • Ensure that the physical cash box and the Excel/Saga cash book correspond on a daily basis.
  • Close the cash book on a monthly basis & send it to Finance Officer.

Objective 2

  • Ensure compliance of the supply chain guidelines and payment mode.

Tasks and Responsibilities:

  • Respect Action Against Hunger purchasing procedures as per KLV3 when giving an advance and to report to Finance Officer and Finance Manager if these procedures are not respected.
  • Ensure that Logistics and PMs comply with the supply chain guidelines.
  • Liaise with the log department for any discrepancy and missing procedures.
  • Clear and release cash advances with logistics/programs.
  • Maintain a spreadsheet of supplier payments for Maiduguri and ensure that all suppliers are paid according to terms designated in the signed contract.

Objective 3

  • File and archive the documents.

Tasks and Responsibilities:

  • Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in excel file.
  • For the monthly accounting closure check that the accounting codes, the project codes and the budget codes are accurate.
  • Photocopy and file all the invoices/Documents (base financial books) according to the monthly base books respectively, before sending to Capital office for archiving.
  • Check that all the invoices are present for each transaction in the accountancy.
  • Classify & split the invoices according to their budget lines if necessary, particularly when they have been used in various operations (redistribution of the initial budget lines)

Internal & External Relationship
Internal:

  • Directly reporting to Finance Officer.
  • Technically supported by Finance Manager.
  • Liaise with Finance Manager.
  • Liaise with Capital finance team.
  • Liaise with Log team / PMs.

External:

  • Suppliers, vendors and Government.

Position Requirements

  • Minimum of Bachelor’s Degree/HND in Accounting, Management, Finance or related field; MBA or similar higher degree will be a plus.
  • Minimum of 2 years’ experience in a finance and administration-related role.

Skills & Experience
Essential:

  • Professionalism.
  • Organized with time management and planning skills.
  • Sense of confidentiality.
  • Strong computer skills, and familiarity with Microsoft Word and Excel.
  • Ability to manage and follow work plans.
  • Good interpersonal skills  (communication, able to negotiate, influence, give effective feedback, be a team player)
  • Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs.

Preferred:

  • Experience in a non-governmental organization is preferred.
  • Experience with donor-funded programs would be appreciated.

Remuneration
Gross Basic Salary: NGN 156,995 –  NGN 252,100 per month.

Application Closing Date
23rd May, 2019.

Method of Application

Interested and qualified candidates should:
Click here to apply online

Note: Qualified women are strongly encouraged to apply


3. Job Title: Finance Archivist

Location: Maiduguri, Borno
Starting date: As Soon As Possible
Direct Line Manager: Finance Officer

Objective 1

  • Ensure quality control of the invoices.

Tasks and Responsibilities:

  • Check the quality of the invoices.
  • Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in Saga.
  • Prepare a report for the Finance Officer of all missing invoices or differences in amounts from the SAGA extracted file.

Objective 2

  • Improve the quality of the documents.

Tasks and Responsibilities:

  • Check the nature of the document and its presentation (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.);
  • Record in the filing report all errors in the wads (bundles);
  • Check the codes and correct any errors in the invoices if necessary;
  • After the monthly accounting closure check the accounting codes, the project codes and the budget codes;

Objective 3

  • File and archive the documents

Tasks and Responsibilities:

  • Check that all the invoices are present for each budget line and each contract – Ensure photocopying of all original & split documents – File the originals according to budget (contract) and budget line – File everything very conscientiously
  • Reclassify the invoices according to their new budget lines, particularly when they have been used in various operations (redistribution of the initial budget lines)

Objective 4

  • Send monthly accountancy files to Capital Office.

Tasks and Responsibilities:

  • At the end of the monthly accountancy closure, prepare the files to be sent to capital (final checking of invoices and their presence).
  • Check that the accounting codes, the project codes and the budget codes are accurate as per the attached PR or program allowance request form.
  • Check that all the invoices are present for each transaction in the accountancy.
  • Photocopy all the transaction accountabilities for all the accounting books
  •  Finalize the dispatch of files by adding labels and adequate packaging for the originals to be sent to capital Office.

Internal & External Relationship
Internal:

  • Liaise with Finance Manager, Abuja and Maiduguri.
  • Base Finance Officer.
  • Liaise with Capital Finance Assistant.
  • Liaise with Capital Finance Officer.
  • Liaise with Log team.

Position Requirements

  • Diploma in Accountancy or equivalent.
  • Minimum of 1-year experience in a finance and administration-related role.

Skills & Experience
Essential:

  • Professionalism.
  • Organized with time management and planning skills.
  • Sense of confidentiality.
  • Strong computer skills, and familiarity with Microsoft Word and Excel.
  • Ability to manage and follow work plans.
  • Good interpersonal skills (communication, able to negotiate, influence, give effective feedback, be a team player).
  • Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs.

Preferred:

  • Experience in a non-governmental organization is preferred.
  • Experience with donor-funded programs would be appreciated.

Remuneration
Gross Basic Salary: NGN 109,897 –  NGN 176,470 per month

Application Closing Date
23rd May, 2019.

Method of Application

Interested and qualified candidates should:
Click here to apply online

Note: Qualified women are strongly encouraged to apply


4. Job Title: Human Resources Assistant

Location:  Monguno, Borno State
Starting date: as soon as possible
Direct Line Manager: HR Officer

Objective 1

  • Provide support to the Base HR Officer in various aspects of the recruitment process

Tasks & Responsibilities:

  • Assist the base HR Officer in the collection and filing of documents to create complete recruitment files for all positions.
  • Support base HR Officer in shortlisting received applications as directed.
  • Schedule interviews and tests and support with logistics on the day of the interview.
  • Draft and post positions and circulate internal vacancies.

Objective 2

  • Maintain timely and accurate information for all employees.

Tasks & Responsibilities:

  • Prepare all new staff files and maintain the existing staff’s files.
  • Liaise with the employees and managers to ensure all required information is received in a timely manner.
  • Maintain a database of all staff information, documents, expiration dates, etc. and follow up with the appropriate people to get any missing documents or information.
  • Collect and submit the necessary documents for insurance enrollment and updating and ensure that staff have up-to-date insurance cards.
  • Provide administrative support for pension and salary account openings or changes.
  • Maintain all AAH communication boards as directed by the base HR Officer.
  • In liaison with the Base HR officer, track employee leaves and ensure that all necessary supporting documentation is kept on file.
  • Under the supervision of the Base HR Officer, receive, track and file all staff pay slips and time sheets correctly.

Objective 3

  • Support the HR team in various aspects of the training and development of staff.

Tasks & Responsibilities:

  • Support the base HR Officer in the planning and scheduling for new staff briefings
  • Assist the base HR Officer in the practical organization of training as requested
  • Assist in base HR Officer in the maintenance of training files

Objective 4

  • Provide overall support to the HR Department.

Tasks & Responsibilities:

  • Support in the implementation and application of the HR policy on the mission and provide advice and support to employees and managers.
  • Participate in elaborating projects related to national HR functioning.
  • Provide suggestions on how to improve HR functioning throughout the mission.
  • Assist in the circulation of HR department communications.

Internal & External Relationship
Internal:

  • HR Officer: Line management, exchange of information, reporting, collaboration, coordination
  • HR Coordinator: advisory role, exchange of information, reporting, collaboration, coordination
  • Logistics and Finance Departments: collaboration, coordination, and exchange of information
  • Abuja HR team: collaboration, coordination, and exchange of information
  • Program teams: support

External:

  • Suppliers (newspaper advertising, etc.)
  • Job applicants

Qualifications

  • Bachelor’s degree in fields related to HR, Administration and Management preferred; post-secondary diploma plus relevant experience also acceptable.

Skills & Experience
Essential:

  • Experience working in HR and/or administrative support positions, 1+ years.
  • Excellent verbal and written communication skills.
  • Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment.
  • Computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook)
  • Excellent attention to detail, highly organized, rigorous, self-motivated, a strong sense of responsibility, ability to work independently.
  • Able to maintain confidentiality.
  • Capacity for analysis, synthesis and reporting of large amounts of information

Preferred:

  • Previous experience working for INGOs an asset, particularly health-related INGOs
  • Fluency in one or more National/regional languages an asset (Hausa / Kanuri)
  • Understanding of national labor law and employment norms/practices

Application Closing Date
20th May, 2019.

Method of Application

Interested and qualified candidates should:
Click here to apply online

Note: Qualified women are strongly encouraged to apply.


5. Job Title: Nutrition Officer

Location: Damaturu, Yobe
Job Type: Full Time
Starting date: As Soon As Possible
Direct Line Manager: Nutrition Sector Manager

Objective 1

  • Represent Action Against Hunger and the program within the community

Tasks & Responsibilities:

  • Know and understand Action Against Hunger mandate, Humanitarian principals and the current program
  • With the program manager, develop coherent messages and pass them to the community about Action Against Hunger mandate, program objectives and approach.
  • Build trust between Action Against Hunger and the community.

Objective 2

  • Health facility capacity assessments and profiling

Tasks & Responsibilities:

  • Conduct capacity assessment of health facilities: baseline, progress and end line and to come up with reports of the same.
  • Identify issues/problems and solutions as a result of the capacity assessment and progress assessment and in collaboration with the PM adequately implement solutions in order to resolve problems.

Objective 3

  • Ensure community nutritional screening is functional and linking to health facilities

Tasks & Responsibilities:

  • Ensure the supervision and monitoring of the implementation of active screening activities
  • Assist in the supervision and monitoring of the implementation of home visits of beneficiaries by community actors for follow-up of non-respondents, defaulters and potential defaulters
  • In collaboration with the community volunteers and as needed the health facility staffs, mobilize the community for nutrition activities (detection of case, referral, follow-up
  • Support the community volunteers in the building up of the community mobilization network system in communities and follow-up implementation of  activities
  • Under the responsibility of the Deputy nutrition program manager identify key areas of training for the community actors
  • Inform the Program Manager of training needs

Objective 4

  • Implement community health groups (CHGs) within the catchment population for each health facility targeted by the CMAM component

Tasks & Responsibilities:

  • Implement community health groups (according to methodology)
  • Ensure outlined participation in the CHGs by all registered participants.
  • Draw an action plan after every CHG session, and follow up this action plan at the beginning of the next session.
  • Involve community volunteers in the CHGs.
  • Follow up the community volunteers to make sure that they follow up the communities to achieve the set action plans after the public health sessions.
  • Listen to the community volunteers and give them any necessary support in the field and report this to the office.
  • Follow up the community volunteers and be sure that they are conducting CMAM activities

Objective 5

  • Assist the PM work with the logistics and admin departments to plan, procure appropriate supplies and follow up community based activities

Tasks & Responsibilities:

  • Follow logistical purchasing procedures.
  • Ensuring correct budget lines are utilized as expected.
  • Ensure that the proper project codes are utilized
  • Ensure proper records are kept of all expenditure and usage of materials

Objective 6

  • Identify training needs of Health workers and Community Volunteers attached to facilities as well as conducting theoretical trainings if necessary followed by On Job Training (OJT)

Tasks & Responsibilities:

  • Contact the key nutrition stakeholders and identify training needs in each facility/mobile clinic
  • Under the responsibility of the nutrition program manager identifies key areas of training for the health and nutrition actors
  • Conduct training to facilities on IMAM, IYCF, micronutrient supplementation as per the needs identified through capacity assessment.
  • Facilitate on the job training on all aspects of activities as per the proposal and to ensure that the health facility is able to move to the next phases of the project timeline.
  • Work with the health facility in charges, health staffs and CVs attached to the health facility to identify properly and on time when the beneficiaries who must be transferred from the OTP to the stabilization centre or any major medical site for treatment and different branches of the programme. Ensure that the transfers are actually well done
  • Build the capacity of the health staffs and CVs attached to the health facility to perform the appetite test for each potential OTP beneficiary and be sure that after the admission and consecutive visits.

Objective 7

  • Participate in regular internal and external coordination for the program at LGA level and at state level when required.

Tasks & Responsibilities:

  • Establish good Relationship with Community leaders
  • Establish a network with the other actors in the working area (I/NGOs)
  • Establish a good understanding of the program within the Community
  • Establish linked and meetings with the Community leaders and different group existing in the working area.

Internal & External Relationships
Internal:

  • Deputy Nut & Health Program Manager: hierarchical relationship – technical support – exchange of information
  • Nutrition & Health  Program Manager: technical support
  • Nutrition Assistant: Supervisor

External:

  • State Primary Health Care Agency (SPHCDA), State Nutrition Officer, SMOH: exchange of information, coordination, training, supervision, influence on choice of technical options.
  • LGA Team/HF team/CV: Training, supportive supervision, influence of choice on technical options

Qualifications

  • Bachelor’s Degree in Health, Nutrition, Nursing or related field. Higher level Degree preferred
  • Minimum 2 years work experience in humanitarian contexts, with at least 1 year in conflict/insecure contexts.
  • He/she must have experience in CMAM, IYCF and community mobilization.

Skills & Experience
Essential:

  • Ability and willingness to frequently travel to villages and stay at the field
  • Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions like long distance walking to screening sites
  • Capacity to supervise and coach health workers
  • Ability to work in an environment where there are physical discomforts associated with change in weather or discomforts associated with noise, dust or dirt
  • Professional, motivated, open, creative, mature, responsible, flexible and, culturally sensitive.
  • Excellent team, budget and project management and representation competencies.

Preferred:

  • Proficient in statistical and other softwares (Microsoft Office package, SPSS, SPHINX, STATA, EPI Info, ENA for SMART, GIS, etc.)
  • Willing and able to be based and travel regularly within remote areas, where services are limited.
  • Fluency in English.
  • Commitment to Action Against Hunger mission, values and policy.
  • Proficiency with local languages (Kanuri, Fulani, Hausa)
  • Previous NGO experience managing mobilization in different interventions (i.e. cash transfers, wash, Nutrition).
  • Previous experience with Action Against Hunger.

Application Closing Date
20th May, 2019.

Method of Application

Interested and qualified candidates should:
Click here to apply online

Note: Qualified women are strongly encouraged to apply

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