Action Against Hunger Graduates Job Recruitment (3 Positions) (₦211,441 Per Month)

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Action Against Hunger Graduates Job Recruitment (3 Positions) (₦211,441 Per Month)

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

We are recruiting to fill the positions of:

1. Job Title: Warehouse Officer
Location: 
Damaturu, Yobe State
Starting date: July 2019
Direct Line Manager: Logistics  Manager

Objective 1

  • Warehouse Management

Tasks & Responsibilities:

  • Identify the items entering and leaving and check the quality, quantity and documentation;
  • Report any problems with quality, quantity or documentation immediately;
  • Update the SFU on a daily basis, submit weekly to all concern department;
  • Ensure that the stocks forms bin cards, stock cards etc. are kept up to date;
  • Restrict entry into storage facilities and keep keys for the storage facilities.

Objective 2
Implement guidelines and rules and regulations management guidelines and standards

  • Ensure that AAH Kitlogv3 storage procedures are respected;
  • Ensure internal guidelines, rules and regulations are known by his team and respected;
  • Ensure that storage standards are known by his team and respected. For instance, make sure that all requirement for food storage are fulfilled.

Objective 3

  • Monitor Stock Utilization

Tasks & Responsibilities:

  • Observe the minimum stock balances to anticipate any shortage in rolling stock and report it to the Logistics Manager;
  • Review monthly the minimum stock balance according to consumption;
  • Pay particular attention to use-by dates of food and medicine (if any), ensuring proper stock rotation;
  • Advise Logistics Officer  Assistant and /or concern programme department whenever expiry dates are approaching (within 2 months);
  • Carry out monthly physical inventory of all items in stock and submit SFU to the Logistics Manager
  • Identify stock that is not being utilized and report to Logistics Manager;
  • Ensure that programmes stock is released from the warehouse before the end date of the grant it was purchased on.

Objective 4

  • Supervise the storage conditions including pharmacy warehouse (if needed)

Tasks & Responsibilities:

  • Check weekly that the store is clean, organized and is regularly ventilated
  • Check the quality of the food items and drugs to be stocked (if needed).
  • Make sure that the stock is arranged in such a way that it’s easy to count and aisles are accessible Check daily and record the temperature and humidity of the store. More especially, make sure the approved layout is implemented when available
  • Supervise the management of infected products. For instance, make sure that there are separated and documented.
  • Separate foodstuffs from other stock and pay special attention to dangerous goods
  • Ensure storage facilities are free from rats, rodents and any other pests which may damage stock and periodically plan for fumigation of storage facilities
  • Plan for disposal of expired/ infected products in collaboration with the Supply Chain Manager and the owner of the stock

Objective 5

  • Manage shipments and Cargo

Tasks & responsibilities:

  • Receive and issue out the various dispatch documents ie SROs, DN Waybills as per kitlog procedures;
  • Ensure the owner personally conduct a physical review any stock they have requested and sign the necessary documentation;
  • Directly supervise the process of loading and unloading, including casual worker request, attendance sheets and ensuring timely payment is made.

Objective 6
Team management and communication:

  • Supervise warehouse assistants day to day work;
  • Provide support whenever needed in sub bases;
  • Handle the comprehensive work of any of his team member whenever there is a gap (leave, vacancy);
  • Keep a good information flow with the procurement team (in the base and Abuja) to either update on the deliveries or anticipate on the upcoming deliveries;
  • Report to Supply Chain manager any challenge.

Internal & External Relationship
Internal:

  • Coordinate and maintain relationship with other departments and program teams;
  • Close relation with procurement team.

External:

  • Interact with suppliers, and casual service providers.

Reporting Responsibilities:

  • Generation and transmitting of weekly and monthly stock follow up (SFU).

Position Requirements

  • Graduate in management or any other related stream with professional experience in stock management.
  • At least 1 year proven experience in stock and warehouse management
  • Sound knowledge of general storage procedures
  • Knowledge of computer packages excel and word
  • Highly organized
  • Good communication skills in both written and oral English and excellent in Hausa or Kanuri language
  • Inhabitant of NE Nigeria region

Minimum Basic Salary
N211,441 NGN Per Month

Application Closing Date
15th July, 2019.

Method of Application
Interested and qualified candidates should:
Click here to apply online


2. Job Title: Resourcing Assistant
Location: 
Damaturu, Yobe
Job Type: Full Time
Starting date: ASAP
Direct Line Manager: Resourcing Officer

Objective 1

  • Provide support to the Base Resourcing Officer in various aspects of the recruitment process

Tasks and Responsibilities:

  • Support base Resourcing Officer in shortlisting received applications as directed
  • Support in schedule of interviews and tests and support with logistics on day of the interview
  • Check references by email and by phone, ensuring that they meet the stipulated requirements
  • Assist the base Resourcing Officer in the collection and filing of documents to create complete recruitment files for all positions
  • Support in ensuring that all steps of the recruitment process are followed accordingly at base level.
  • Support the resourcing officer in manage the posting, advertising and circulation of vacancies and the screening of received applications at base level.
  • Ensure interviews and tests are done in a timely manner and proper documentation submitted and filed.
  • Participate in interviews as necessary
  • Participate in reviewing written technical test and interview grids for all existing positions
  • Support in Sending offer letters and ensure signing of employment contracts and all other employee related letters for all national employees including collection and maintenance of new starter’s documents.

Objective 2

  • Recruitment

Tasks and Responsibilities:

  • Provide administrative support to Action Against Hunger HR team.
  • Support in ensure consistency in the filing system of Base HR Documents.
  • Support in the collation, maintenance and provide recruitment reports as agreed with the hiring manager and send to the HR Abuja team.
  • Ensuring the effectiveness of AAH recruitment policy and participate in other HR related projects.
  • Support in ensuring consistency in the application of the Human Resources policies across Base programmes.

Objective 3

  • Other Recruitment

Tasks and Responsibilities:

  • Prepare all new staff files and maintain the existing staff files
  • Maintain a database of all staff information, documents, expiration dates, etc. and follow up with the appropriate people to get any missing documents or information.
  • Ensure the maintenance of Action Against Hunger recruitment module and all candidates receive timely communication and feedback.
  • Work in accordance with agreed timescales to reduce time to hire figures and retain the best candidates.

Internal & External Relationship
Internal:

  • Resourcing Officer: Line management, exchange of information, reporting, collaboration, coordination
  • HR Coordinator: advisory role, exchange of information, reporting, collaboration, coordination
  • Logistics and Finance Departments: collaboration, coordination, and exchange of information
  • Abuja HR team: collaboration, coordination, and exchange of information
  • Program teams: Support

External:

  • Job applicants and inquiries

Reporting Responsibilities:

  • Employment Offer Letter and contract Tracker
  • Contribution to monthly HR reporting package

Qualifications

  • Bachelor’s degree in fields related to HR, Administration and Management and minimum of 2 years of experience in similar position

Skills & Experience
Essential:

  • Experience working in HR and/or administrative support positions, 2+ years
  • Excellent verbal and written communication skills
  • Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
  • Excellent computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook)
  • Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently
  • Able to maintain confidentiality.
  • Capacity for analysis, synthesis and reporting of large amounts of information

Preferred:

  • Previous experience working for INGOs an asset, particularly health related INGOs
  • Fluency in one or more National/regional languages an asset
  • Understanding of national labor law and employment norms/practices

Application Closing Date
15th July, 2019.

Method of Application

Interested and qualified candidates should:
Click here to apply online

Note: Qualified women are strongly encouraged to apply


3.  Job Title: ICT Assistant
Location: 
 Damaturu, Yobe
Starting date: As Soon As Possible
Direct Line Manager: ICT Officer

Tasks & responsibilities
Objective 1 – Server, Energy and Network Management:

  • Shall support the ICT Officer to ensure that Servers and other network resources are installed and configured for the respective users for Damaturu office.
  • Shall archive and keep in safe location all old files on the server and some relevant users’ data
  • Shall support the ICT Officer in the delivery of energy backup system (inverter, UPS) for the ICT equipment for Damaturu, Bade, Potiskum and the sub-bases
  • Shall be Local Area Network administrator for Bade and Potiskum offices and monitor users’ access to the Network and all its resources

Objective 2 – Radio, CCTV and Trader/ODK Devices Management:

  • Shall support the ICT officer to ensure smooth operation of all HF/VHF radios for the base
  • Shall with the ICT Officer provide technical advice on CCTV operations to the base security manager whenever the needs arise
  • Supports the M&E team to ensure effective use/function of the ODK phones, cash transfer and traders’ devices.
  • Shall support the ICT Officer to resolve all ICT related problems with the ODK phones, cash transfer devices and traders’ devices are attended to within the shortest possible time.

Objective 3 – Data Security and Software Management:

  • Shall carryout weekly data backup followup for Damaturu office and ensure that backup is done for all the sub-bases at regular times
  • Shall ensure that recommended anti-virus is installed on all the computers in the base and regularly updated
  • Shall in collaboration with the ICT Officer ensure that all network resources (server, network drives, switches, routers, printers) are installed in a safe and well ventilated locations

Objective 4 – Equipment Management:

  • Shall ensure that all staff have required equipment for the delivery of their roles
  • Manages the base equipment list by regularly updating the list with new equipment
  • Ensures that all users complete Equipment Temporary Allocation Form and well documented
  • Makes sure that all new equipment labels are checked and allocated appropriately
  • Ensures that all equipment assigned to leavers are returned and equipment list updated accordingly

Objective 5 – Users’ Management:

  • Shall support the ICT Officer to ensures that ICT induction is conducted for all staff
  • Ensures that all ICT needs for Bade and Potiskum offices are identified and required services are provided within the minimum allowable time.

Objective 6 – Communication Service and Subscription Management:

  • Shall ensure stability of internet service for the base and the sub-base and when necessary provide internet service for individual staff who may not be within the office location for official reasons at some point
  • Shall continuously monitor the performance of all internet service and effective use of the internet bandwidth for Bade and Potiskum.
  • Shall query any individual for abuse of any of the communication means (internet, gsm, thuraya and radio) and report same to the ICT Officer for consistent abuse

Objective 7 – Reporting:

  • Reports to the ICT Officer any equipment need for the base
  • Shall regularly update the ICT Officer for any ICT project ongoing under his/her supervision.
  • Shall report any ICT challenge to the ICT Officer as they arise

Internal & External Relationship
Internal:

  • Logistics Manager: hierarchical relationship – technical support – exchange of information, collaboration on planning and all base matters
  • ICT Manager: Technical support
  • ICT Officer: Direct Line Manager
  • Base Logistician: collaboration on daily tasks
  • Others Programme Managers:: exchange of information and coordination (integrated approach)

External:

  • Local governmental and non-governmental partners: exchange of information, coordination,
  • Local suppliers: exchange of information, coordination, influence on choice of technical options
  • Local representatives of international aid organisations: exchange of information

Qualifications

  • Bachelor’s degree/Higher National Diploma in Information Technology/ Engineering; Telecommunications, Computer

Skills & Experience:
Essential:

  • Minimum 1 year experience in the ICT sector.
  • Professional certificates such as MCP, MCSA, MCSE, CISCO are preferable.
  • Strong verbal, written and communication skills; approachable, diplomatic, able to maintain confidentiality ; able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
  • Computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint)
  • Fluency in English
  • Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently
  • Capacity for analysis, synthesis and reporting of large amounts of information
  • Willingness to travel to field sites

Preferred:

  • Previous experience working for NGOs an asset, particularly international and/or health related NGOs
  • Fluency in one or more National/regional languages an asset.

Application Closing Date
15th July, 2019.

Method of Application
Interested and qualified candidates should:
Click here to apply online

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